MAILINGS 1

September 21, 2022

Mail Merge atau Mailings.

Mail merge consists of combining mail and letters and pre-addressed envelopes or mailing labels for mass mailings from a form letter. This feature is usually employed in a word processing document which contains fixed text and variables. Wikipedia

Mail merge lets you create a batch of documents that are personalized for each recipient. For example, a form letter might be personalized to address each recipient by name. A data source, like a list, spreadsheet, or database, is associated with the document. Placeholders--called merge fields--tell Word where in the document to include information from the data source. Microsoft.

A mail merge is a method of taking data from a database, spreadsheet, or other form of structured data, and inserting it into documents such as letters, mailing labels, and name tags. You can also print a set of mailing labels or envelopes by doing a mail merge. Indiana University.

Mail Merge is a handy feature that incorporates data from both Microsoft Word and Microsoft Excel and allows you to create multiple documents at once, such as letters, saving you the time and effort of retyping the same letter over and over. Midwestern State University Texas.

Mail merge is a feature within most data processing applications that enables users to send a similar letter or document to multiple recipients. It enables connecting a single form template with a data source that contains information about the recipient’s name, address and other predefined and supported data. Techopedia

The mail merge process involves taking information from one document, known as the data source, combining with another document known as the main document. The data source is a document, spreadsheet or database that contains personalized information such as names, addresses, and phone numbers. Smith College

How many files do you need to apply mail merge?

It usually requires two files, one storing the variable data to be inserted, and the other containing both the instructions for formatting the variable data and the information that will be identical across each result of the mail merge. Indiana University (https://kb.iu.edu/d/agiy)

Mail merge primarily consists of two files, the Main Document and the Data Source. The Main Document contains the information that will remain the same in each record, and the Data Source contains all the variable information, in the form of fields.
https://wordmvp.com/FAQs/MailMerge/CreateAMailMerge.htm

The advantages of Mail Merge are as follows: The Mail Merge feature makes it easy to send the same letter to a large number of people. By using Mail Merge, we don't have to type each recipient's name separately in each letter. We need to proofread only the main document. It is economical and saves a lot of time.
https://www.knowledgeboat.com/question/what-are-the-advantages-of-mail-merge--79047853223083140

Files involve in mail merge:

The main document contains the basic text that is the same in all of the output documents. ...
The recipient list is a database that contains the data that is to be merged into the output documents. ...
The output documents are the result of the mail merge. (It depends)

https://support.microsoft.com/en-us/topic/how-to-use-the-mail-merge-feature-in-word-to-create-and-to-print-form-letters-that-use-the-data-from-an-excel-worksheet-d8709e29-c106-2348-7e38-13eecc338679

Excercises:

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